Resource sharing

woman with microfilm at filing cabinets

 

A new era in Australian resource sharing 

From 2025, Trove Partners will be able to access a new national resource sharing service with all the current core functions and a host of significant improvements.

The new service will make it easier for Trove Partner organisations to provide loan and document copying services to their patrons through streamlined workflows, improved efficiencies, and a service developed for Trove Partners tailored to the Australian environment.

Trove Partners will still have access to core services including:

  • Integrated searching to locate items in the Australian national database to fulfil Inter-Library Loan (ILL) and Document Delivery (DD) copy requests.
  • Choice between digital and physical formats, based on your patrons needs.
  • A reconciliation gateway for centralised invoicing and payments in Australian currency.
  • Access to the collections of a wide range of cross-sectoral suppliers across the nation.

What’s new?

The national service will completely integrate with the Australian National Bibliographic Database, providing a single discovery experience. Other new features include:

  • A reciprocal service model with no transaction-based fees, to keep costs down.
  • The ability to set sub-groups of preferred Partners, including by region or sector.
  • Automated load balancing, removing the need to create manual lists and rotas of suppliers. The system will automatically choose a supplier and spread the effort evenly across the network.
  • Provides a platform for future innovation and improved functionality.

Resource sharing futures updates

12 September 2024 - Resource Sharing Technical Working Group meeting. The group were provided an update on Interlibrary Loan networks and metadata advice was sought to inform field data.

21 August 2024 - Inaugural meeting of the Resource Sharing Technical Working Group. The focus of the meeting was Interlibrary Loan networks and the relationship between sectors and individual organisations.

19 August 2024 - The Resource Sharing Technical Working Group was established. The Working Group comprises approximately 50 library professionals from across the sector who are working with the National Library as we develop the new platform for Resource Sharing in Australia.

29 July 2024 - Nominations for Trove Partners to join the Resource Sharing Technical Working Group closed. 

7 May 2024 - The National Library announced it will be collaborating with CAVAL and Index Data to develop a national service tailored to Australia’s unique environment using the ReShare platform. This outcome is the result of an extensive engagement and research strategy with Trove Partners and a robust tender process to select an innovative solution.  See media release: National Library of Australia set to evolve national resource sharing in Australia

6 September 2023 - Shared Resources Limited Request for Tender (second phase) - open

9 May 2023 – assessment of responses begins

8 May 2023 – REOI (first phase) closed

4 April 2023 – REOI (first phase) opened

30 March 2023 – Trove Collaborative Services Town Hall

February–March 2023 – developed draft requirements and Request for Expression of Interest.

January 2023  we convened a special Trove Collaborative Services resource sharing working group, made up of representatives with knowledge of resource sharing in different library sectors. Your Trove Strategic Advisory Committee members nominated the participants. This group reviewed the draft requirements we’d put together and worked with us to refine them further until we were satisfied that they provided a good shared understanding of what could come next.

December 2022–January 2023 – developed draft requirements

November 2022 survey results shared at the Trove Collaborative Services Town Hall.

October 2022  the Trove Strategic Advisory committee considered the survey results and undertook a workshop to discuss what a possible future national solution could look like.

August 2022 Resource sharing landscape review

2022 Trove Collaborative Services resource sharing landscape review [PDF: 412KB]  

The 2022 Trove Collaborative Services resource sharing landscape review has been created to share with Trove Partners a point-in-time snapshot of the resource sharing services being used to meet patron needs, when they exceed organisations’ own collections.

It covers libraries and other Galleries, Libraries, Archives and Museums (GLAM) organisations.

For those unfamiliar with the broader environment, this document intends to provide an overview into the kinds of services that are operating both now and into the future, in Australia and globally.

This review aims to highlight the diversity of services that GLAM organisations are offering and accessing, at a time when the Trove Partner community is considering where national resource sharing could go next. Staff at Trove Partner organisations are the intended audience.

September 2022 Resource sharing panel webinars

We coordinated two resource sharing webinars following on from a major resource sharing survey across Australia. Hear directly from Trove Partners on what's happening in Australian resource sharing today. Panellists include a range of experts and industry leaders, working across different sectors, with different workflows. They share first-hand experiences of how their services were impacted by the environmental and societal upheaval of the last few years, and how they've adapted for the future.

Webinar one

Anne Laidlaw, Inter-Library Loans, City of Sydney and ALIA ILL Advisory Committee

Thomas Girke, Knowledge Services, CSIRO

Cath Charlton, QAGOMA Research Library

Cheryl Hamill, Library & Information Service, South and East Metropolitan Health Services and ALIA ILL Advisory Committee

Amanda Magnussen, Digitisation on Demand, National Library of Australia

Debra Gilmore, University of the Sunshine Coast and ALIA ILL Advisory Committee

Julia Hickie, Trove Data and Platforms

 

Webinar two

Hanlie Erasmus, Associate Director Public Library Services, State Library South Australia

Cathy Slaven, Information Access Coordinator, Queensland University of Technology

Georgia Livissianos, Library and Information Services (National), Federal Court of Australia

Sarah Powell, Copyright Law & Policy Adviser, Australian Libraries and Archives Copyright Coalition

Roxanne Missingham, Chief Scholarly Information Officer, Australian National University 

Julia Hickie, Trove Data and Platforms

 

Libraries Australia Document Delivery

As a member of Trove Collaborative Services, you have access to Libraries Australia Document Delivery (LADD).

LADD gives you:

  • access to the network of Trove Partner libraries, as well as the New Zealand Te Puna interlibrary loan service
  • streamlined payments with a single billing and payment service for all your interlibrary loans
  • flexibility to use the Libraries Australia Document Delivery interface or your own library’s interlibrary loan system, including VDX, Relais or Alma, to find and get items.

You can find out which libraries are available to supply your request through the LADD Members and suspension information.

If you want to use LADD or your own interlibrary loan system, visit the Partner Learning Hub or contact Trove Partner Support to find out more. If you're new to LADD, you may want to try out our document delivery training database, or explore search functions using our search training database.