Help on participating in Trove


How do I contribute to the service?

Trove invites contribution from all users in a variety of ways. You can tag items you find with keywords, make comments that could be useful to other users, participate in the user forum, contribute your digital photographs via Flickr and even correct the text of digitised newspaper articles.


I have images in Flickr, can I get them into Trove?

Absolutely! We have instructions on how to do this in the user forum.

Can I correct the text in the digitised newspapers and more?

Correcting newspaper text is very rewarding and helps others in their searches as the text becomes more accurate. We have instructions for how to do the mechanics of fixing the text as well as draft guidelines for things like whether to use a hyphen or a long dash and what to do about special characters.


What are comments? How do I use them?

Comments are annotations added by users. These can help you and other users find out more information about an item, such as the names of the people in a photograph, or to provide a review of the item. A comment can contain any information relevant to an item, such as providing more information about an item, adding information about events related to the item, providing links to related items in Trove, or even providing a review of a specific book. Comments can be added to anything in Trove (except Archived Websites), and can be searched. Anyone can add a comment, even if they do not have a user account.

When you create a comment, you can choose whether to make it public (anyone can see it and search for it), or private (only you can see it). You can only add a private comment if you have logged in.

To add a comment on items other than digitised newspapers, scroll down the page until you see the link ‘comments and reviews for this work’. Click on this link, then add your comment into the box that appears. If you are a registered user, and logged in, you may edit or delete any comments that you add.


What are tags? How do I use them?

Tags are keywords or labels added by users. They help you and other users find items such as articles, books, or pictures later. A tag can be anything you want it to be, for example it could describe a topic, a place, an event, a person, a feeling, your research progress. A newspaper article on the opening of the Sydney Opera House could be tagged with any of the following by users and a lot more besides:

  • Sydney Opera House
  • Sydney Opera House – Opening event
  • Jorn Utzon
  • modern architecture
  • ceramic tiles
  • not read
  • text correction complete
  • reading list

Newspaper articles, books, sheet music, pictures or anything else in Trove (except Archived Websites) can be tagged. Anyone can add a tag, even if they do not have a user account. Tags are searchable and also appear in a tag cloud which you can browse – just click on a tag to see what has been tagged with that word or phrase. If you log in before adding tags, you can then click on your user name to view your profile and see the tags you have added.

When you create a tag, you can choose whether to make it public (anyone can see it and search for it), or private (only you can see it). You can only add a private tag if you have logged in.

To add a tag, go to the item to be tagged and click on the “add a tag” link.

You can’t edit a tag, but you can delete a tag (if you are the user who added it, and you are logged in) and then add a new one.


Why do tags and comments appear in more than one place? Where does mine belong?

When you are looking at a work such as Seven Little Australians you may notice that you can add tags and comments at several different points on the page. Some of these are labelled “for this version” and others are labelled “for this work”.

  • If a tag or comment refers to the story in general, it should be placed at the work level.
    For example, the comment “This story is set in Sydney in the 1880s”.
  • If a tag or comment refers to a particular edition, it should be placed directly under that version only.
    For example, the comment “This edition has lovely illustrations” about the Centennial edition illustrated by John Lennox.


I just signed up, but I can’t log in! What do I do?

After filling in the signup form, you will receive an email. You must click on the link in this email to activate your account. If you deleted, lost or never received the email, you will have to sign up with another user name. If you don’t activate your account, it will be deleted after three days.

If you have already activated your account and are having trouble logging in, try resetting your password.


Can I supply you with cover art for my book?

The cover art on Trove is supplied by Amazon and Nielsen BookData (pdf), so the best way to add cover art to Trove is through one of their contribution programs.


I’ve received an email to reset my password, but did not request one! What do I do?

In a site such as Trove, it is likely that different users will select similar usernames. Sometimes people will try to log in using the incorrect username, and request a password reset for an account that is not theirs. If you receive an email about resetting your password, but did not request it, ignore the email and the request will lapse in three days.

To ensure that your account is safe, put in a password reset request yourself, and follow the instructions in the new email.


How can organisations get their information into Trove?

Trove welcomes new contributors and we have developed a guide for those who are interested in participating in this way.